Administrative Support Assistant
As an Administrative Support Assistant, the incumbent is the principal source of administrative support and relatively standard operational and budget issues. Incumbent performs full range of office support duties using automation technology, and resolves problems associated with administrative and clerical work of the office. Duties may include, but are not limited to, the following:
Participate in the budgetary process by preparing statistics on salary costs, utility charges, etc., expense tracking, budgetary projections for the Project Leader, taking into account inflation and other expected increases. Compile budget and fiscal data from financial management reports, and track all fund targets for a station that has multiple natural resource sub-activity accounting codes. Prepare obligations, review and process invoices and vouchers, and enter information into an automated administrative accounting system. Review and report on obligations and expenditures in accordance with legal and regulatory controls, and review reports for errors. Purchase necessary supplies and services (within delegated warranted authority) by proper procurement methods. Incumbent has authority to purchase/approve supplies and equipment using government credit card. Initiate personnel actions through automated personnel tracking and payroll system, and prepare and process miscellaneous personnel forms. Prepare, maintain, and insure accuracy of time and attendance reports through the electronic time and attendance system, and coordinate with Regional Payroll Coordinator on payroll problems. Coordinate travel schedules, arrangements, justifications, and necessary authorizations for all staff, and prepare and submit all travel vouchers. You must meet the following qualification requirements to qualify at the GS-06 level:
Possess 1 year of specialized experience equivalent to at least the GS-5 grade level in Federal service. This experience may include:
knowledge of administrative functions; knowledge in the use of various word processing and spreadsheet software; assisting with procurement of services and supplies; preparing/reviewing travel vouchers; assisting in the preparation of budgets; preparing and submitting payment packets; serving as a timekeeper using an automated system; coordinating staff training; maintaining file system; preparing and monitoring personnel actions; meeting and communicating effectively with others. You must meet the following qualification requirements to qualify at the GS-07 level:
Possess 1 year of specialized experience equivalent to at least the GS-6 grade level in Federal service. This experience may include:
knowledge of administrative functions; knowledge in the use of various word processing and spreadsheet software; coordinating procurement and contracting regulations, policy and procedures; knowledge of annual work planning and analyzing funding requirements; preparing/reviewing travel vouchers; preparing and submitting payment packets; serving as a timekeeper using an automated system; coordinating staff training; maintaining file system; knowledge of personnel functions and procedures and preparation and monitoring of personnel actions; meeting and communicating effectively with others.
Experience:
Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Promotion Potential:
This position involves a multi-grade career ladder. The major duties listed represent the full performance level of GS-6/7. At lower grade levels, you will perform assignments of a more limited scope and with less independence. You will progressively acquire the background necessary to perform at the full performance level of GS-6/7. Promotion is at the discretion of the supervisor and is contingent upon satisfactory performance, availability of higher level work, and availability of funds.The selectee may be promoted without further competition when all regulatory, qualification, and performance requirements are met. Selection at a lower grade level does not guarantee promotion to the full performance level. Career Transition Assistance Plan (CTAP) or Interagency Career Transition Assistance Plan (ICTAP):
These programs apply to employees who have been or may be involuntarily separated (e.g. reduction in force, declining to relocate/transfer outside their local commuting area) from a Federal service position within the competitive service or Federal service employees whose positions have been deemed surplus or no longer needed. To receive selection priority for this position, you must:
(1) meet CTAP or ICTAP eligibility criteria; (2) be rated well-qualified (85); and, (3) submit the appropriate documentation to support your CTAP or ICTAP eligibility (e.g., Certification of Expected Separation, Reduction-In-Force Separation Notice, or Notice of Proposed Removal or Removal Notice; SF-50 that documents the RIF separation action; or Removal and most recent performance appraisal.). For more information visit:
https:
//www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/. The Land Management Workforce Flexibility Act (LMWFA) ,P.L. 114-47, allows certain individuals who currently or formerly were under time-limited competitive appointments at certain land management agencies to compete under merit promotion procedures:
Current appointees:
Note:
You must submit ALL SF-50s and performance information for each period of temporary/term employment that qualifies for LMWFA. Must have been hired under competitive examining procedures to a time limited appointment with a land management agency. Must have served under 1 or more time limited appointments by a land management agency for a period totaling more than 24 months without a break in service of 2 or more years; AND Must have performed at an acceptable level. Former appointees:
Must have been hired under competitive examining procedures to a time limited appointment with a land management agency, Must have served under 1 or more time limited appointments by a land management agency for a period totaling more than 24 months without a break in service of 2 or more years; Must apply for position within 2 years after separation, Must have been separated for reasons other than misconduct or performance; AND Must have performed at an acceptable level Public Land Corps (PLC) Hiring Authority:
Note:
You must provide a copy of the Certificate of Eligibility for Non-Compliance Hiring Based for Public Land Corps Service. (1) In order to be eligible for PLC non-competitive status, a former member of the PLC must provide documentation, as part of their application, verifying their eligibility and meet the following criteria:
(a) Served as a qualified youth on an appropriate conservation project completing a minimum of 640 hours of satisfactory service that included at least 120 hours through the PLC; (b) Applied to a vacancy announcement for which applications are being accepted from individuals with non-competitive status; (c) Meet the Office of Personnel Management (OPM) minimum qualification standards stated in the vacancy announcement for the position which you are applying; and (d) Completed his/her most recent Corps service, which provided him/her with a total of 640 hours, inclusive of 120 hours on a PLC project as defined in 16 USC 1723(d), within the last two (2) years. (2) Appointments must be effected within the two years requirement. (3) The two year time-frame cannot be extended. (4) Selectees will be subject to a probationary period. (5) This authority may be used for General Schedule and Federal Wage System positions.
Estimated Salary: $20 to $28 per hour based on qualifications.
Participate in the budgetary process by preparing statistics on salary costs, utility charges, etc., expense tracking, budgetary projections for the Project Leader, taking into account inflation and other expected increases. Compile budget and fiscal data from financial management reports, and track all fund targets for a station that has multiple natural resource sub-activity accounting codes. Prepare obligations, review and process invoices and vouchers, and enter information into an automated administrative accounting system. Review and report on obligations and expenditures in accordance with legal and regulatory controls, and review reports for errors. Purchase necessary supplies and services (within delegated warranted authority) by proper procurement methods. Incumbent has authority to purchase/approve supplies and equipment using government credit card. Initiate personnel actions through automated personnel tracking and payroll system, and prepare and process miscellaneous personnel forms. Prepare, maintain, and insure accuracy of time and attendance reports through the electronic time and attendance system, and coordinate with Regional Payroll Coordinator on payroll problems. Coordinate travel schedules, arrangements, justifications, and necessary authorizations for all staff, and prepare and submit all travel vouchers. You must meet the following qualification requirements to qualify at the GS-06 level:
Possess 1 year of specialized experience equivalent to at least the GS-5 grade level in Federal service. This experience may include:
knowledge of administrative functions; knowledge in the use of various word processing and spreadsheet software; assisting with procurement of services and supplies; preparing/reviewing travel vouchers; assisting in the preparation of budgets; preparing and submitting payment packets; serving as a timekeeper using an automated system; coordinating staff training; maintaining file system; preparing and monitoring personnel actions; meeting and communicating effectively with others. You must meet the following qualification requirements to qualify at the GS-07 level:
Possess 1 year of specialized experience equivalent to at least the GS-6 grade level in Federal service. This experience may include:
knowledge of administrative functions; knowledge in the use of various word processing and spreadsheet software; coordinating procurement and contracting regulations, policy and procedures; knowledge of annual work planning and analyzing funding requirements; preparing/reviewing travel vouchers; preparing and submitting payment packets; serving as a timekeeper using an automated system; coordinating staff training; maintaining file system; knowledge of personnel functions and procedures and preparation and monitoring of personnel actions; meeting and communicating effectively with others.
Experience:
Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Promotion Potential:
This position involves a multi-grade career ladder. The major duties listed represent the full performance level of GS-6/7. At lower grade levels, you will perform assignments of a more limited scope and with less independence. You will progressively acquire the background necessary to perform at the full performance level of GS-6/7. Promotion is at the discretion of the supervisor and is contingent upon satisfactory performance, availability of higher level work, and availability of funds.The selectee may be promoted without further competition when all regulatory, qualification, and performance requirements are met. Selection at a lower grade level does not guarantee promotion to the full performance level. Career Transition Assistance Plan (CTAP) or Interagency Career Transition Assistance Plan (ICTAP):
These programs apply to employees who have been or may be involuntarily separated (e.g. reduction in force, declining to relocate/transfer outside their local commuting area) from a Federal service position within the competitive service or Federal service employees whose positions have been deemed surplus or no longer needed. To receive selection priority for this position, you must:
(1) meet CTAP or ICTAP eligibility criteria; (2) be rated well-qualified (85); and, (3) submit the appropriate documentation to support your CTAP or ICTAP eligibility (e.g., Certification of Expected Separation, Reduction-In-Force Separation Notice, or Notice of Proposed Removal or Removal Notice; SF-50 that documents the RIF separation action; or Removal and most recent performance appraisal.). For more information visit:
https:
//www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/. The Land Management Workforce Flexibility Act (LMWFA) ,P.L. 114-47, allows certain individuals who currently or formerly were under time-limited competitive appointments at certain land management agencies to compete under merit promotion procedures:
Current appointees:
Note:
You must submit ALL SF-50s and performance information for each period of temporary/term employment that qualifies for LMWFA. Must have been hired under competitive examining procedures to a time limited appointment with a land management agency. Must have served under 1 or more time limited appointments by a land management agency for a period totaling more than 24 months without a break in service of 2 or more years; AND Must have performed at an acceptable level. Former appointees:
Must have been hired under competitive examining procedures to a time limited appointment with a land management agency, Must have served under 1 or more time limited appointments by a land management agency for a period totaling more than 24 months without a break in service of 2 or more years; Must apply for position within 2 years after separation, Must have been separated for reasons other than misconduct or performance; AND Must have performed at an acceptable level Public Land Corps (PLC) Hiring Authority:
Note:
You must provide a copy of the Certificate of Eligibility for Non-Compliance Hiring Based for Public Land Corps Service. (1) In order to be eligible for PLC non-competitive status, a former member of the PLC must provide documentation, as part of their application, verifying their eligibility and meet the following criteria:
(a) Served as a qualified youth on an appropriate conservation project completing a minimum of 640 hours of satisfactory service that included at least 120 hours through the PLC; (b) Applied to a vacancy announcement for which applications are being accepted from individuals with non-competitive status; (c) Meet the Office of Personnel Management (OPM) minimum qualification standards stated in the vacancy announcement for the position which you are applying; and (d) Completed his/her most recent Corps service, which provided him/her with a total of 640 hours, inclusive of 120 hours on a PLC project as defined in 16 USC 1723(d), within the last two (2) years. (2) Appointments must be effected within the two years requirement. (3) The two year time-frame cannot be extended. (4) Selectees will be subject to a probationary period. (5) This authority may be used for General Schedule and Federal Wage System positions.
- Department:
0303 Miscellaneous Clerk And Assistant - Salary Range:
$37,843 to $56,424 per year
Estimated Salary: $20 to $28 per hour based on qualifications.
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